Updated on April 3rd, 2025
This Statement aims to inform you about how Helvetic Payroll, located at Rue de la Rôtisserie 2, 1204 Geneva, as the data controller, processes your personal data in the following scenarios:
Operating in both Switzerland and Europe, Helvetic Payroll complies with the Swiss Federal Act on Data Protection (FADP) as well as the General Data Protection Regulation (GDPR).
By accessing this website, entering into a contract with us, or applying for a position, you acknowledge that you have read, understood, and accepted the terms set forth in this Statement.
Personal Data: Any information relating to an identified or identifiable natural person.
Processing: Any operation performed on personal data, regardless of the means and processes used, including collection, recording, storage, use, modification, communication, archiving, deletion, or destruction.
Data Controller: The private individual, public authority, or federal body that, alone or jointly with others, determines the purposes and means of processing personal data.
Processor: The private individual, public authority, or federal body that processes personal data on behalf of the data controller.
Data Security Breach: Any security violation that accidentally or unlawfully results in the loss, modification, deletion, destruction, disclosure, or unauthorized access to personal data.
When you browse our website, we may collect the following information about you:
This data is used to pursue our legitimate interests, namely ensuring the proper functioning and security of our website, including monitoring its use and analyzing any complaints we may receive from you or third parties.
This data is retained for 2 years from the date of collection.
Additionally, when you submit a contact request through our designated forms, we collect the following information with your consent:
This information is processed solely for the purpose of responding to your request. It is retained for 12 months from the date of form submission.
When you allow a third-party social network (such as Facebook, X, LinkedIn, YouTube, etc.) to share data with us, we may receive any data you publicly share on that network, as well as profile-related data. This may include basic account information (e.g., name, email address, gender, date of birth, city of residence, profile picture, user ID, friends list, etc.) and any other information or activity you authorize the third-party social network to share.
For more information on how we receive data about you from third-party social networks or to stop sharing your data on these networks, please refer to their terms of use.
When you visit our website, data may be stored in your browser or retrieved from it, typically in the form of cookies.
You can manage your cookie preferences at any time via your browser settings or through our cookie management tool available on our website.
We inform you that by browsing our website, the following types of cookies are used:
These cookies are essential for the website to function and cannot be disabled in our systems. They are generally set in response to actions you take that constitute a request for services, such as logging in or filling out forms.
These cookies are used to track visitor interactions and enable personalization. If you do not allow these cookies, some or all of these services may not function properly.
We use the HubSpot solution, which processes the following data about you: pages visited, submitted form data, and button clicks.
This data is retained for up to 13 months from the date of collection.
These cookies allow us to track visitor interactions on the website and measure the performance of our campaigns.
To do this, we use Google Analytics 4 (GA4), which processes the following data about you: browser used, approximate location (region), pages visited, session duration, and your user journey.
We specify that the collected data is anonymized so that it does not allow us to identify you or make you identifiable.
This data is retained for up to 14 months from the date of collection.
These cookies allow us to measure conversions, optimize campaigns, and retarget visitors.
Stored via Google Ads, Meta, and LinkedIn, the data collected by these tools includes identifiers.
This data is retained for up to 90 days from the date of collection.
The main processing operations carried out on professional data are as follows:
When you contact us, the professional data processed includes the following:
| Categories | Collected data |
| Identity | Name, first name |
| Contact | Professional phone number, professional e-mail address |
Depending on the situation:
When you apply at Helvetic Payroll—whether for a job, an internship, or by submitting a spontaneous application to join our team—we collect and process your personal data as part of the recruitment process.
Based on the potential conclusion of an employment or internship contract, we process the following information from candidates:
| Categories | Collected data |
| Identity | Name, first name |
| Contact | Phone number, e-mail address, post address. |
| Professional | CV |
If your application is successful, we will retain your personal data for the duration of your employment or internship contract, extended by the applicable statutory limitation periods.
To carry out our activities, we use subcontractors, particularly through the use of IT tools hosted by our subcontractors (SaaS solutions).
These IT tools enable us, among other things, to manage accounting, working hours, absences, our information systems, office tools, and website hosting.
When we use subcontractors, we contractually ensure that they implement technical and organizational security measures at least equivalent to those we apply to guarantee the security of the personal data processed.
We share certain personal data with recipients, i.e., individuals or legal entities authorized to access data due to their functions.
Thus, we share your information with the following recipients:
We may also share your data with third parties if required by law or upon request from a judicial or administrative authority, or to protect our rights or interests.
We have implemented appropriate security measures (both technical and organizational) in compliance with legal requirements and industry standards to protect your data from accidental or intentional manipulation, loss, destruction, disclosure, or unauthorized access.
We primarily process your personal data in Switzerland and France, which have been recognized as having an adequate level of security by the Swiss Federal Council.
Your data may also be processed in Europe or the United States.
These international transfers are governed by one of the safeguards provided in Article 16(2) of the Swiss Federal Act on Data Protection (FADP) and Article 46(2) of the General Data Protection Regulation (GDPR), ensuring the security of your personal data. Specifically, for countries that do not have an adequate level of security, these transfers are governed by standard contractual clauses recognized by Swiss and European authorities.
As an individual whose personal data is processed, you have the following rights:
These rights are subject to conditions and limitations. We reserve the right to enforce them in accordance with legal provisions.
To exercise your rights, please contact us using the details provided in the "Contact" section below.
For any questions regarding this Privacy Policy, the processing of personal data we carry out, or to exercise your individual rights, please contact us at:
privacy@helvetic-payroll.ch
Helvetic Payroll
Rue de la Rôtisserie 2
CH-1204 Geneva
This Privacy Policy may be modified in response to legal, operational, and strategic developments. Any updates will be available on this page.
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